Extract Data from Purchase Orders Automatically
Automate purchase order processing with AI-powered extraction. Extract vendor details, line items, pricing, and delivery information from any PO format with 99.7% accuracy for streamlined procurement.
From Purchase Order to Structured Data
Watch how our AI instantly extracts and structures all data from your purchase orders
Sample purchase order - any format supported
PO Details
Vendor Information
Ship To Information
Line Items
| Description | Qty | Price | Amount |
|---|---|---|---|
| Laptop Computer | 25 | $1,200.00 | $30,000.00 |
| Wireless Mouse | 50 | $45.00 | $2,250.00 |
| 27" Monitor 4K | 30 | $450.00 | $13,500.00 |
| USB-C Dock | 25 | $180.00 | $4,500.00 |
Totals
All fields extracted in under 10 seconds - Ready to import into your ERP or procurement system
Every PO Field Extracted Automatically
From vendor details to line items, our AI extracts all purchase order data with precision.
PO Number
Unique purchase order ID
PO Date
Order creation date
Buyer Name
Purchasing organization
Buyer Address
Bill-to address
Buyer Contact
Contact person details
Vendor/Supplier Name
Seller organization
Vendor Address
Supplier location
Vendor Contact
Supplier contact
Ship-To Address
Delivery destination
Delivery Date
Expected delivery
Item Description
Product/service details
SKU/Part Number
Product identifiers
Quantity
Order quantities
Unit Price
Price per unit
Line Total
Line item total
Subtotal
Pre-tax amount
Tax Amount
Sales tax
Shipping Charges
Delivery costs
Total Amount
Grand total
Payment Terms
Payment conditions
Currency
Currency code
Notes/Instructions
Special instructions
The Smartest Way to Process POs
99.7% Accuracy
Extract all PO data accurately including complex line items, pricing, and delivery terms
Process in Seconds
Process purchase orders in under 10 seconds, even with multiple pages and line items
Any PO Format
Works with POs from any vendor, any ERP system - PDF, Word, Excel, emails, or images
3-Way Match
Automatically match POs with invoices and delivery receipts for verification
ERP Integration
Seamlessly integrate with SAP, Oracle, NetSuite, and other ERP/procurement systems
Approval Workflows
Route POs for approval based on amount, department, or custom business rules
Smart Procurement Automation
Line Item Extraction
Extract detailed line items with SKUs, descriptions, quantities, and pricing
Duplicate Detection
Identify duplicate POs to prevent over-ordering and payment errors
Multi-Currency Support
Handle POs in any currency with automatic exchange rate calculations
Catalog Matching
Match items against product catalogs and standardize descriptions
Budget Validation
Check PO amounts against budgets and flag over-budget orders
Approval Routing
Automatically route POs for approval based on configurable rules
Built for Modern Procurement
Procurement Automation
Automate PO processing and streamline procurement workflows from order to payment
- Faster processing
- Reduced errors
- Approval automation
- Spend tracking
Accounts Payable
Match purchase orders with invoices and receipts for 3-way matching
- 3-way matching
- Invoice validation
- Payment automation
- Dispute resolution
Inventory Management
Track incoming orders and update inventory systems automatically
- Stock planning
- Reorder automation
- Receipt verification
- Warehouse prep
Vendor Management
Track vendor performance, pricing, and delivery compliance
- Vendor analytics
- Price comparison
- Delivery tracking
- Performance metrics
Supply Chain Visibility
Monitor orders across the supply chain for better planning and forecasting
- Order tracking
- Lead time analysis
- Demand forecasting
- Supply planning
Compliance & Auditing
Maintain audit trails and ensure procurement policy compliance
- Audit readiness
- Policy compliance
- Approval tracking
- Spending analysis
Automated Approval Workflows
Route purchase orders for approval based on amount, department, or custom rules
Auto-Approved
Automatically approved and sent to vendor within seconds
Manager Approval
Routed to department manager for review and approval
Executive Approval
Requires CFO or executive approval with full documentation
Custom Rules Supported
Define approval rules based on amount, vendor, department, item type, budget availability, or any custom criteria
From PO to ERP in 4 Easy Steps
Upload PO
Upload via email, web portal, EDI integration, or connect directly to your procurement system
AI Extracts Data
Our AI extracts all header data, line items, pricing, terms, and delivery information
Validate & Match
Validate data against catalogs, check for duplicates, and match with existing records
Sync to ERP
Automatically create PO records in your ERP, procurement, or inventory management system
Frequently Asked Questions
What types of purchase orders can you process?
We process all PO formats including standard purchase orders, blanket POs, contract POs, planned POs, and change orders. Our AI works with PDFs, Word documents, Excel spreadsheets, email attachments, EDI messages, and scanned documents from any vendor or procurement system.
Can you extract line items with multiple products?
Yes! We excel at extracting complex line item tables including product descriptions, SKUs, quantities, unit prices, discounts, taxes, and line totals. We can handle POs with dozens or hundreds of line items, and maintain proper structure even across multiple pages.
How accurate is the PO data extraction?
We achieve 99.7% accuracy on purchase order extraction. Our AI is trained on millions of POs from various industries, ERP systems, and vendors. The system handles different layouts, custom fields, and international formats with high precision.
Do you support 3-way matching?
Yes! We can automatically match purchase orders with invoices and delivery receipts (goods received notes). The system compares quantities, prices, and descriptions to identify discrepancies and flag potential issues for review before payment.
Can you integrate with our ERP system?
Yes! We integrate with major ERP and procurement systems including SAP, Oracle, NetSuite, Microsoft Dynamics, Sage, Epicor, and more. We also support e-procurement platforms like Coupa, Ariba, and Jaggaer. For custom systems, we provide RESTful APIs and webhooks.
How fast can you process purchase orders?
Single-page POs are processed in 5-8 seconds. Multi-page POs with extensive line items typically complete in 10-15 seconds. For bulk processing of hundreds of POs, we use parallel processing to handle high volumes efficiently.
Can you handle international purchase orders?
Absolutely! We process POs in any language, currency, and format. Our system recognizes international address formats, various date conventions, and multiple currency codes. We can also handle Incoterms and international shipping terms.
Is purchase order data secure?
Yes. We use 256-bit encryption, maintain SOC 2 Type II certification, and comply with data protection regulations globally. Procurement data is processed securely and can be automatically deleted per your retention policy. We never share vendor or pricing information.
Can you detect duplicate purchase orders?
Yes! Our duplicate detection algorithms compare new POs against historical records using PO numbers, vendor details, items, amounts, and dates. This prevents duplicate orders, over-ordering, and potential fraud.
How much does it cost?
We offer a free tier with 100 POs per month (no credit card required). Paid plans start at $14/month for 100 purchase orders. For enterprises with high-volume procurement needs, we offer custom pricing with volume discounts, dedicated support, and advanced features.
Ready to Automate Purchase Order Processing?
Join procurement teams who trust DigiParser for fast, accurate PO data extraction. Start with 100 free purchase orders today.