Highlight text in Numbers on Mac

You can highlight text in text boxes and in shapes. These highlights aren’t visible in printed spreadsheets.

When multiple people are working on a spreadsheet, each person’s highlights appear in a unique color. To learn how to change your color, see Set author name and comment color in Numbers on Mac.

Tip: If you want highlights that are visible in your final spreadsheet, add a background color to text in any color. This type of highlight isn’t included with Numbers review tools.

Add a highlight

  1. Select the text you want to highlight.

  2. Choose Insert > Highlight (from the Insert menu at the top of your screen).

    The Insert button on the Numbers toolbar doesn’t have the Highlight command.

You can’t highlight text in table cells, but you can add conditional highlighting to a cell to change a cell’s appearance based on its value.

Add a comment to highlighted text

  1. Move the pointer over the highlighted text.

  2. Click "Add a comment." then type your comment.

  3. Click Done.

Remove a highlight

  • Move the pointer over the highlighted text, then click Delete.

If the Delete button doesn't appear, that means the highlight was added as color behind the text. To remove it, remove the background color.

See alsoSet author name and comment color in Numbers on MacIntro to collaboration in Numbers
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