Merge or unmerge cells in Keynote on Mac

Merging table cells combines adjacent cells into a single cell. Unmerging cells that were previously merged retains all the data in the new top-left cell.

A table showing sets of merged cells to organize the grades for two students in one class.

Here are some restrictions:

  • You can’t merge nonadjacent cells or cells from different areas of the table—for example, cells from the body and the header.

  • You can’t merge columns or rows.

  • You can’t split a cell. If a cell has never been merged with another cell, it can’t be unmerged.

Merge cells

  1. Go to the Keynote app on your Mac.

  2. Open a presentation with a table, then select two or more adjacent cells.

  3. Control-click the cells, then choose Merge Cells.

    Note: If the Merge Cells command is dimmed, you might have selected entire columns or rows, or a header cell and a body cell, which can’t be merged, even if they’re adjacent.

    These are the results of merging cells:

    • If only one of the cells contains content prior to merging, the merged cell retains the content and formatting of that cell.

    • If multiple cells contain content before merging, all the content is retained, but cells with a specific data format, such as numbers, currency, or dates, are converted to text.

    • If a fill color is applied to the top-left cell, the merged cell takes on the fill color.

Unmerge cells

  1. Go to the Keynote app on your Mac.

  2. Open a presentation with a table, Control-click the cells, then choose Unmerge Cells.

    All of the content from the previously merged cell is added to the first unmerged cell.

Merged cells are treated specially in formulas:

  • Refer to the cell directly in a formula by using the address of the merged cell’s top-left corner (for example, C3).

  • You can’t include only part of a merged cell in a cell range that’s used in a formula.

  • If you refer to a cell in a formula, then merge the cell with cells that are outside the formula’s intended range, the formula may result in an error.

See alsoFormat dates, currency, and more in Keynote on MacCreate a custom cell format in Keynote on MacChange table gridlines and colors in Keynote on Mac
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