Print a spreadsheet in Numbers on iPhone

You can print a Numbers spreadsheet from a printer you set up to work with your iPhone or iPad. To learn about setting up a printer, see the instructions in the user guide for your device, or see the Apple Support article About AirPrint.

Print a spreadsheet

  1. Go to the Numbers app on your iPhone.

  2. Open the spreadsheet you want to print, tap the More button in the toolbar, then tap Print.

  3. To set the orientation, tap the Print Settings button, then tap Portrait or Landscape. Tap the Done button to close the Options menu.

  4. If necessary, drag the slider at the bottom of the screen to adjust the scale.

    By default, Numbers scales your content so that it fits the width of one page. To display content across multiple pages, drag the slider at the bottom of the screen to adjust the scale (this turns off automatic scaling). To turn automatic scaling back on, tap Auto Fit. If you open a spreadsheet from Numbers ‘09, Auto Fit isn’t on by default.

  5. To print page numbers, sheet backgrounds, and comments; choose whether table headers appear on every page; choose which sheets to print; and change the paper size, tap the Print Settings button and turn on the options you want.

    Printing options for choosing page orientation, showing page numbers and headers, and choosing paper size and which pages to print.

    Note: If you turn off sheet backgrounds, all text colors for the sheet are changed to black.

    • When Page Numbers is turned on, sheets are numbered top to bottom, then left to right.

    • When Print Only This Sheet is turned on, only the selected sheet is printed. To print the entire spreadsheet, tap to turn off Print Only This Sheet.

    • When Comments is turned on, comments appear on a separate page that follows the sheet. Comment flags on the sheet are numbered to correspond with the comments on the comment page.

  6. Tap the Done button.

  7. Tap Print at the top of the screen, then if no printer is selected, tap Printer.

    Your device automatically searches for any nearby AirPrint printers. Tap a printer in the list to select it.

  8. Set the page range, number of copies, and so on, then tap Print at the top of the print options.

  9. Tap Done at the top of the screen to close Print view and return to the spreadsheet.

To cancel printing, tap Cancel. To exit print setup, tap Done to return to your sheet.

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