Use iCloud Mail rules to automatically apply actions to emails in Mail on iPhone

You can create rules to automatically move, delete, forward, or mark new or already-received emails as read based on specific criteria. For example, you can create a rule that sorts emails from a particular sender into a specific folder. You can edit and delete these rules at any time.

Note: It may take up to 15 minutes for new or changed rules to take effect on incoming emails.

Create a rule

  1. Go to the Settings app on your iPhone.

  2. Tap your name, then tap iCloud.

  3. Below Saved to iCloud, tap Mail, tap iCloud Mail Rules, then tap Add Rule.

  4. Enter a name for the new rule.

  5. Use the pop-up menu next to Message and the text field to specify the type of emails you want to manage.

  6. Use the pop-up menu next to Action to specify an action for the rule.

  7. Tap the Add button.

Important: If you apply rules to a folder and then delete the folder or change its name, make sure to update the rules for that folder accordingly. For example, you can’t forward emails to a deleted folder.

Change a rule

  1. Go to the Settings app on your iPhone.

  2. Tap your name, then tap iCloud.

  3. Below Saved to iCloud, tap Mail, then tap iCloud Mail Rules.

  4. Tap a rule, then specify new conditions in the pop-up menus and text fields.

  5. Tap the Done button.

Reorder rules

When you have multiple rules, they’re applied in the order in which they appear in the list.

  1. Go to the Settings app on your iPhone.

  2. Tap your name, then tap iCloud.

  3. Below Saved to iCloud, tap Mail, then tap iCloud Mail Rules.

  4. Tap Edit.

  5. Press and hold the Grab button, then drag a rule up or down in the list.

  6. Tap the Done button.

Delete a rule

  1. Go to the Settings app on your iPhone.

  2. Tap your name, then tap iCloud.

  3. Below Saved to iCloud, tap Mail, then tap iCloud Mail Rules.

  4. Tap Edit, tap the Delete button next to the rule you want to delete, then tap the Trash button.

  5. Tap the Done button.

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