Add and edit cell content in Keynote on Apple Vision Pro

You can use the keyboard to enter the type of data you want (letters, numbers, or symbols). You can also copy and paste content into cells from somewhere else.

Note: If you can’t add content to a table, make sure it’s unlocked. Select the table, then tap the Lock button in the format bar that appears (if you don’t see the Lock button, the table isn’t locked).

Add content

  • Add content to an empty cell: Tap or double-tap it so you see the insertion point and the keyboard, then start typing.

  • Edit content: Tap or double-tap the cell to make the insertion point appear. To move the insertion point, pinch and drag it where you want to type.

  • Add an object to a cell: Tap an object in your presentation, then tap Cut or Copy. Tap the cell where you want to add the object, tap the cell again, then tap Paste.

    By default, Keynote scales the object to fit in the cell as an an image fill (background). To change the object’s size, you can resize the row.

Format cells

By default, Keynote formats table cells automatically, so letters and numbers appear the way you type them. But you can format table cells to display specific types of data, like numbers, currency, percentages, date and time, and durations denoting a span of time (for example, “3 weeks 4 days 2 hours”). If you change the data format for a cell, you can always revert back to the automatic format.

  1. Select the cells or table you want to format.

  2. Tap the Cell button, then tap Automatic, or choose a format like Numbers, Currency, or Duration.

  3. If you want to make more changes, tap the Format button in the navigation bar at the top of the window, tap Format, then tap the More Info button to the right of the format.

Wrap text to fit in a cell

If a cell isn’t wide enough to display all the text in the cell, you can wrap the text so it appears on multiple lines in the cell.

  • Wrap text in a single cell: Tap the cell, or select a row or column, tap the More button in the format bar that appears, then tap Wrap Text.

Merge cells

Merging table cells combines adjacent cells into a single cell. Unmerging cells that were previously merged retains all the data in the new top-left cell.

  1. Select adjacent cells.

    You can’t merge cells that aren’t adjacent or that are from different areas of the table—for example, the body and the header. You can’t merge columns or rows.

  2. Tap the More button in the format bar, then tap Merge Cells.

    If you don’t see the option to merge the cells, tap the selection.

These are the results of merging cells:

  • If only one of the cells contains content prior to merging, the merged cell retains the content and formatting of that cell.

  • If multiple cells contain content before merging, all the content is retained, but cells with a specific data format, such as numbers, currency, or dates, are converted to text.

  • If a fill color is applied to the top-left cell, the merged cell takes on that fill color.

Clear content from a cell or range of cells

  • Select the cell or select a range of cells, tap the More button in the format bar that appears, then tap the Delete button.

Insert a line break or tab into text in a table cell

You can insert a line break to type multiple paragraphs of text in a table cell. You can also insert a tab.

  1. Double-tap a cell.

  2. Type the first paragraph of your text, then do one of the following:

    • Insert a line break: Tap in the cell where you want the line break, then tap Return on the keyboard.

    • Insert a tab: Tap in the cell where you want the tab, tap again, tap Insert in the menu that appears, then tap Tab.

      You may have to swipe to see the Insert option.

See alsoAdd, move, or lock a table in Keynote on Apple Vision Pro
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